Accounting Vouchers In Tally: Accounting, Inventory & Order Vouchers

Accounting vouchers in tally are documents containing details of financial transactions. For example voucher date, quantity of units sold rate per unit, amount, sales voucher, purchase voucher, etc. In businesses, maintaining records of transactions is very important.

If you are already using Tally then you must have heard about accounting vouchers in Tally. In this article, we will learn about different types of accounting vouchers in tally.

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What are Accounting Vouchers in Tally?

An accounting voucher is a document consisting of different financial transactions such as payments, purchases, receipts, and sales. These vouchers are used as evidence of the transaction and help to maintain a proper accurate record of the financial activities within an organisation. Some of the major types of accounting vouchers in the tally are contra vouchers, journal vouchers, sales vouchers, receipt vouchers, etc.

Types of Accounting Vouchers in tally

Let us learn some of the major types of accounting vouchers in tally.

1. Contra Voucher in Tally

It is a type of accounting voucher in a tally that involves the transfer of cash between one cash a/c to another bank a/c or cash transaction which indicates the flow of funds between cash to the bank, bank to cash, bank to bank, or cash to cash.

In contra vouchers both debit and credit aspects are present. It is used by businesses to withdraw cash from banks or deposit cash amounts in banks. TallyPrime also lets you generate cash or deposit slips which consist of information to let you track and keep a print at the same moment.

2. Payment Voucher in Tally

The Payment voucher is used to account for all payments carried out by the organization either through cash or bank. In tally, Payment vouchers provide all major details when creating. You can also take a printout of the cheque after passing a payment voucher in the tally.

3. Receipt Voucher in Tally

This voucher is received by firms or businesses from direct sales or other sources that record the details, such as instrument no, payment by cash, cheque or NEFT/RTGS, etc when the customer makes a payment. In Tally, you can also email your customer the receipt of the transaction. This helps companies never lose track of payments.

4. Sales Voucher in Tally

A sales voucher is used when a company sells goods to customers either through cash, cheque, or credit basis which leads to an increase in the sales revenue of the company. It can be recorded in three modes: voucher mode, item invoice mode, or account invoice mode depending on the nature of the business.

Invoice modes are helpful when billing inventory. Accounting invoices can be used to keep records of service bills. You can select any of the three modes based on uses.

5. Purchase Voucher in Tally

Purchase vouchers record the transaction on the purchase of goods and services from any supplier or vendor. It is a documentary proof of payment made by the company and records purchase transactions of the company. Purchase vouchers are created from purchase invoices.

There are three modes of passing entry in purchase vouchers either by using voucher mode, item invoice mode, or account invoice mode.

6. Credit Note Voucher in Tally

A credit note voucher is used to record transaction details such as sales, and returns with the reason for the sales return which can be due to damaged conditions of goods being sold or it was not as per specifications expected by buyers.

These sales returns must be recorded explicitly in the books of account as the value of sales of returned goods must be deducted from the calculation of sales.

7. Debit Note Voucher in Tally

In debit note vouchers, businesses record the transaction details of the purchase returns or returns outwards. The reason for the purchase return could vary from supply of damaged goods or goods not matching the specification. It must be recorded in the books of accounts as the price must be deducted from the purchase record.

With Tally 9 users can either use debit notes as a voucher or as an invoice.

8. Journal Voucher

Journal vouchers are used by businesses for various purposes such as for sales as well as purchases based on the type of business. It can be used to pass judgement entries to adjust the credit or debit amounts without involving any cash or bank accounts. Journal entries are adjusted just before issuing the financial statements of a company.

Types of Inventory Vouchers

Inventory vouchers are used to manage and track changes in the inventory. They maintain inventory records and stock levels.

Receipt Note: This voucher is used for recording goods that are received from the supplier. In the Tally shortcut key is Alt + F9.
Delivery Note: It is used for recording the delivery of goods to customers of the company. Its shortcut key is Alt + F8.
Rejection Note In: These vouchers record goods that are rejected and returned by the customers. Its shortcut key is Ctrl + F6.
Rejection Out: The Rejection out voucher is used to record goods that are rejected and returned to a supplier. The shortcut key of rejection is Alt + F6.
Stock Journal: It is a journal in which all types of stock adjustments are entered such as stock transfer, etc. The shortcut key for stock journals is Alt + F7.
Physical Stock: These stock vouchers are used for recording the actual stock after verifying or counting. The shortcut key is Alt + F10.
Purchase Order: This voucher is used to record the purchase order processing. Its shortcut key is Alt + F4.
Sales Order: These vouchers are used to record sales and their processing. Its shortcut key is Alt + F5.

Order Vouchers in Tally

Companies get purchase orders from their customers or place orders to their supplier for restocking. Both these purchase and sales order vouchers are used in tally to keep a track of the complete order cycle.

Purchase Order: It is a document which keeps the record of type, price agreed, quantity, of products and services which buyers want to purchase. It is a legal contract between the buyer and seller. These vouchers are used to record purchase orders using tally.
Sales Order: A sale order is a document issued by a seller to the buyer with the details of the transaction. It includes information such as shipping details, payment terms, special instructions, etc. These vouchers are used to store sales transactions.

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Accounting Vouchers in Tally FAQs

What are Accounting Vouchers?

An accounting voucher is a document consisting of different financial transactions such as payments, purchases, receipts, and sales.

What are the major types of accounting vouchers?

There are eight major types of accounting vouchers such as contra vouchers, payment vouchers, sales vouchers, purchase vouchers, and more. Read the article to know more.

What is a Sales voucher?

A sales voucher is used when a company sells goods to customers either through cash, cheque, or credit basis which leads to an increase in the sales revenue of the company.

What is a Receipt voucher?

A sales voucher is used when a company sells goods to customers either through cash, cheque, or credit basis which leads to an increase in the sales revenue of the company.